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WMF AGM minutes

The Welsh Motorcycle Federation held their Annual General Meeting on Wednesday 26th January at the Castle Hotel, Llandovery

Attendees: Adam James, George Wozencraft, Adam Rees, Andrew James, Meirion Scourfield, Cefin Evans, Paul Davies, Mark Hillier-Rees, Aled Evans, Nell James

Apologies: Jim Lee, Bryan Puckett, Paul Martin, Mide Davies, Miles Rosser, Dylan Williams, David Williams Actions produced by: M Hillier-Rees Minutes circulated to attendees plus: Website

Listed below are the issues discussed and agreed at the above meeting. The actions assigned were committed to. All items of discussion where no action is required should be recorded as “no action required” or “statement of fact”. Dates for completion and next review should be actual dates and not “next meeting” or similar. Where items are required to be escalated or carried across to another forum an action should be raised on a meeting attendee to do so and feedback if required.

1.0 Action points from Previous Meeting.

• Welsh Timecard Enduro Championship - 8 Rounds (Jacko now added) – 2 may be dropped sponsored by ET James. A new class of Open Championship to accompany last year’s classes along with bringing back the Sportsman class.

• All events eligible for the series must have transponder timing. A levy of £1 per rider must be paid to the WMF Enduro committee
  for every championship round and £20 up front to hold a round of the championship, WMF secretary to send out invoices.

• Welsh Youth (15-19) Timecard Enduro Championship – 5 Rounds all to count sponsored by Steve Plain Motorcycles. To be run on
  the Clubman Schedule.

• Welsh Open Sprint Series - A 4 Round all to count Championship has been set up to take place throughout the year with DDBC,
  Rhayader and Hafren holding rounds with the championship opening to other clubs in 2023

• Welsh Youth Open Hare and Hound Series - A 4 Round series continued for 2022 with DDBC, Rhayader and Hafren holding
  rounds with the championship opening to other clubs in 2023,
  again all rounds to count.

• ISDE 2022 - Tom Knill and Jonathan Williams appointed as Welsh Team Managers for ISDE France 2022. Team to be picked by them both and passed to WMF Forum for approval. Funds are present for use and to be replaced post event

2.0 Finances

Currently the Chairman and Secretary are going through protocols to pass the bank account controls over to them from the previous Chair and Secretary.

In the WMF Account there is £2,052 present and the ISDE account has approximately £7,000.

Invoices are to be sent out to the clubs for the WMF Championship Rounds not including Youth Championship. Sort Code and Account Numbers to be attached.

Levy’s are set at £1 per rider for each WMF Championship Timecard Round. Levy’s and Round Fee’s are to be worked out at the end of the year and fund decided on. With the aim of supporting Youth within the sport.

3.0 Presentation

Youth and Adult presentation will be combined for 2022. It will be held at Builth Wells Show Ground in November (Date to be confirmed).
Price will be set at approximately £20 with entertainment, food, music, live performances, and Sporting Guests.

The WMF Enduro Awards at present will consist of the following championships:

Timecard - Sprint - Youth - Sidecar - Life Time Achievement

4.0 Trophies

For 2022 a new Medal will be provided for the Top 3 in each class. This will follow suit with the top levels of our support The BEC and ISDE. The medals will be formatted and ongoing for future years to match the standards of the Championships. The lifetime achievement award will take form of a shielded trophy updating the winners through the years the same as the main Welsh Championship trophy.

5.0 ISDE

Tom Knill and Jonathan Williams are unfortunately unable to commit to the ISDE due to unforeseen circumstances.

WMF Forum has chosen a team based on the WMF Timecard Championship. The new selection format will be based on WMF
Championship contenders and their standing with the Championship class being the first pool selection. Due to Covid 19 the ability to use this as an indicator hasn’t been viable due to the championship not running in 2022. However with 4 Championship Contenders and with three of them scoring points in the BEC Expert class and with the WMF’s new focus on Youth the vote concluded that the following riders would be selected for Team Wales 2022 campaign:

• Harry Houghton
• Jack Cadwallader
• Roger Holland

An invite for Team Manager was actioned and put forward to the forum. Andrew James put his name forward subject to plans. Forum voted in favour for Andrew to become 2022 Team Manager. (UPDATE: Andrew confirmed ability to undertake the role of Team
Wales ISDE Manager)

6.0 WMF Forum Update

WMF Forum Update to the WMF Enduro Forum was:

To determine ability for promotors to join. Under what circumstances

Does the WMF Enduro Forum decide? Date clashes (with promotors non championship events) and what gets written into the ability to join in relation to this.

The outcome was that the Forum wanted the Forum Chairman to draft a ruling to join the WMF as a promotor with the following points to be used as guidance:

• Promotors must be ACU registered and have to hold all their events through the ACU and not only hold WMF Championships under the ACU
• Promotors must not clash their events with any other WMF rounds and must not clash events with that of another WMF club
  in the region (Regions to be split North, Mid and South)
• Promotors will not have WMF voting rights
• The levy of a promotor is £2 per rider for Welsh Championship
  Events and £40 to gain the round.

8.0 WMF Forum Voting Members

Proposal of club/promoter delegates for voting actions on WMF actions put forward.

Going forward each WMF registered club will have the ability to provide two delegates, each with a voting right. These delegates must attend the club forums to use their votes. Delegates do not have to be set to the same person. More members of each club may also attend the forum and forums will not be confined to delegate onl

9.0 Welsh Sidecar Championship

Sponsored by Landry Sawmill Rounds to include:  Brechfa  Welsh 2 Day  Caio  Simon Rees  Hundred House

6 rounds with the ability to drop 1 round 5 to count.